How to transfer project ownership

Introduction

With Overleaf you can easily transfer the ownership of a project to a collaborator, and this feature is available to everyone on free and premium accounts.

Only the project owner can make this change, and the ownership change is immediate. Owner-only capabilities, such as the ability to add collaborators, turn link sharing on or off, and the ability to delete the project are immediately disabled for the previous owner and enabled for the new owner.

How can I transfer the ownership of a project?

  1. As the owner, open the project you’d like to transfer, then click Share on the top bar.

    2. transferprojectownership

  2. This will open the Share Project modal, which will list any collaborators on the project. If none show you will have to invite them first.

    3. Image showing Overleaf's Share Project modal

  3. Click on the share permissions with the contributor you want to transfer project ownership to and choose Make owner.

    4. Image showing how to transfer ownership of an Overleaf project

  4. You will then be prompted to change or cancel the ownership. If you’re sure you wish to continue with the transfer ownership, select Change owner.

    5. Image showing message to confirm change of ownership

    Note: The ownership change is immediate. Owner-only capabilities, such as the ability to add collaborators and turn link sharing on/off, are immediately disabled for the previous owner, and enabled for the new owner.

  5. After you’ve selected Change Owner, you will get an email to your designated email address informing you of the change.

    6. Email to previous Overleaf project owner confirming change of ownership.

  6. The new owner will also receive an email informing them of the change and will be able to click through and open the project on Overleaf.

    7. Email to new project owner telling them about transfer of ownership

Will transferring project ownership affect collaborator access?

This depends on which Overleaf plan(s) the previous and new project owners have. The table below explains possible scenarios:

Previous owner’s subscription New owner’s subscription Changes for collaborators
Free Free No change—one edit access collaborator and unlimited view-only collaborators are allowed.
Standard or Group Standard Free The number of edit-access collaborators will decrease from 10 to 1. All collaborators will be made view-only and the new owner will be able to give only one collaborator edit access.
Professional, Group Professional, or Overleaf Commons (institutional access) Free The number of edit-access collaborators will decrease from Unlimited to one. All collaborators will be made view-only and the new owner will be able to give only one collaborator edit access.
Free Standard or Group Standard The number of edit-access collaborators will increase from 1 to 10. The new owner will be able to invite up to 10 collaborators with edit access.
Free Professional, Group Professional, or Overleaf Commons (institutional access) The number of edit-access collaborators will increase from one to Unlimited. The new owner will be able to add as many collaborators with edit access as they want.

Will transferring project ownership transfer premium features?

Project ownership transfer won’t transfer capabilities; e.g., if the original owner has premium features and the new owner doesn’t, they will not gain premium features for that project.

Regardless of this change of project ownership, the features you have access to depend on the plan the project’s current owner is part of. You can find a plan to suit you here

To learn more about sharing projects, visit Sharing a project.

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